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Technical Report Writing Assignments

How to write a report

Reports generally involve presenting your investigation and analysis of information or an issue, recommending actions and making proposals.

There are many different types of reports, including business, scientific and research reports, but the basic steps for writing them are the same. These are outlined below.

Step 1: Decide on the 'Terms of reference'

Step 2: Decide on the procedure

Step 3: Find the information

Step 4: Decide on the structure

Step 5: Draft the first part of your report

Step 6: Analyse your findings and draw conclusions

Step 7: Make recommendations

Step 8: Draft the executive summary and table of contents

Step 9: Compile a reference list

Step 10: Revise your draft report

You can also check our information on assignment writing for tips on planning, finding information, writing and reviewing your work.

Step-by-step guide to writing an assignment

Step 1: Decide on the 'Terms of reference'

To decide on the terms of reference for your report, read your instructions and any other information you've been given about the report, and think about the purpose of the report:

  • What is it about? 
  • What exactly is needed?
  • Why is it needed? 
  • When do I need to do it? 
  • Who is it for, or who is it aimed at?

This will help you draft your Terms of reference.

Step 2: Decide on the procedure

This means planning your investigation or research, and how you'll write the report. Ask yourself:

  • What information do I need?
  • Do I need to do any background reading?
  • What articles or documents do I need?
  • Do I need to contact the library for assistance?
  • Do I need to interview or observe people?
  • Do I have to record data?
  • How will I go about this?

Answering these questions will help you draft the procedure section of your report, which outlines the steps you've taken to carry out the investigation.

Step 3: Find the information

The next step is to find the information you need for your report. To do this you may need to read written material, observe people or activities, and/or talk to people.

Make sure the information you find is relevant and appropriate. Check the assessment requirements and guidelines and the marking schedule to make sure you're on the right track. If you're not sure how the marks will be assigned contact your lecturer.

What you find out will form the basis, or main body, of your report – the findings.

For more on finding information:

Research and reading

Steps for writing an assignment

Step 4: Decide on the structure

Reports generally have a similar structure, but some details may differ. How they differ usually depends on:

  • The type of report – if it is a research report, laboratory report, business report, investigative report, etc.
  • How formal the report has to be.
  • The length of the report.

Depending on the type of report, the structure can include:

  • A title page.
  • Executive summary.
  • Contents.
  • An introduction.
  • Terms of reference.
  • Procedure.
  • Findings.
  • Conclusions.
  • Recommendations.
  • References/Bibliography.
  • Appendices.
  • The sections, of a report usually have headings and subheadings, which are usually numbered

The basic structure of a report (PDF 262 KB; opens in a new window)

Step 5: Draft the first part of your report

Once you have your structure, write down the headings and start to fill these in with the information you have gathered so far. By now you should be able to draft the terms of reference, procedure and findings, and start to work out what will go in the report’s appendix.

Findings

The findings are result of your reading, observations, interviews and investigation. They form the basis of your report. Depending on the type of report you are writing, you may also wish to include photos, tables or graphs to make your report more readable and/or easier to follow.

Graphs - BBC Skillwise website (opens in a new window)

Appendices

As you are writing your draft decide what information will go in the appendix. These are used for information that:

  • is too long to include in the body of the report, or
  • supplements or complements the information in the report. For example, brochures, spreadsheets or large tables.

Formatting and presenting your assignment

Step 6: Analyse your findings and draw conclusions

The conclusion is where you analyse your findings and interpret what you have found. To do this, read through your findings and ask yourself:

  • What have I found?
  • What's significant or important about my findings?
  • What do my findings suggest?

For example, your conclusion may describe how the information you collected explains why the situation occurred, what this means for the organisation, and what will happen if the situation continues (or doesn't continue).

Don’t include any new information in the conclusion.

Step 7: Make recommendations

Recommendations are what you think the solution to the problem is and/or what you think should happen next. To help you decide what to recommend:

  • Reread your findings and conclusions.
  • Think about what you want the person who asked for the report should to do or not do; what actions should they carry out?
  • Check that your recommendations are practical and are based logically on your conclusions.
  • Ensure you include enough detail for the reader to know what needs to be done and who should do it.

Your recommendations should be written as a numbered list, and ordered from most to least important.

Step 8: Draft the executive summary and table of contents

Some reports require an executive summary and/or list of contents. Even though these two sections come near the beginning of the report you won't be able to do them until you have finished it, and have your structure and recommendations finalised.

An executive summary is usually about 100 words long. It tells the readers what the report is about, and summarise the recommendations.

Step 9: Compile a reference list

This is a list of all the sources you've referred to in the report and uses APA referencing.

APA referencing

Step 10: Revise your draft report

It is always important to revise your work. Things you need to check include:

  • If you have done what you were asked to do. Check the assignment question, the instructions/guidelines and the marking schedule to make sure.
  • That the required sections are included, and are in the correct order. 
  • That your information is accurate, with no gaps.
  • If your argument is logical. Does the information you present support your conclusions and recommendations?
  • That all terms, symbols and abbreviations used have been explained.
  • That any diagrams, tables, graphs and illustrations are numbered and labelled.
  • That the formatting is correct, including your numbering, headings, are consistent throughout the report.
  • That the report reads well, and your writing is as clear and effective as possible.

You might need to prepare several drafts before you are satisfied. If possible, get someone else to check your report.

Formatting and presenting your assignment

Sample report (PDF 278 KB; opens in a new window)

Related information

Step-by-step guide to writing an assignment

What lecturers want in an assignment

How to improve your writing

Copyright and disclaimer information

WHAT IS A TECHNICAL REPORT?

A technical report is a document written to present a research of problem or subject in details. Usually, it is aimed at clarifying an idea, demonstrating a new design or solution, or promoting a certain point of view. Technical report writing is an extremely important skill for most of the job positions related to engineering, programming, architecture, design, and others that deal with new ideas and tons of data on a daily basis. Unfortunately, such skill is extremely hard to develop. Some universities give the possibility for students to learn how to write technical report in case the latter will have to do it in their future workplaces. However, it rarely prepares students to reports and similar works they have to deal with upon graduation.

Each company has its individual standards for structuring reports, and it is important to clarify them before getting to the writing process itself. When it comes to university, professors give assignments with an outline sample to help students organize the paper properly. If there are no additional requirements, “technical report writting” can be done according to the outline as presented below:

  • title page (provides basic information about an author and work, includes a date and signed declaration);
  • abstract of (summarizes the main aspects of a project);
  • table of contents (presents a list of headings and subheadings to guide a reader through the paper);
  • glossary (includes terms, which have been used in the paper and explanations to them);
  • introduction (defines reasons for writing a technical report, states a question of research, and provides necessary background information);
  • literature review (shows sources that have helped you with the research);
  • methodology (tells how you have collected and processed data and information);
  • procedure (describes the implementation process or the way you have applied the knowledge);
  • results (present and evaluate findings and outcomes);
  • conclusion (sums up the main points and analyzes significance of the research);
  • recommendations (advise on further research or development of a project);
  • acknowledgments (show gratitude to everyone who has helped you on any point of the process of technical reporting);
  • references (list all sources that have been used);
  • appendices (present useful additional materials that have not made it to the main part).

Some of the sections from this technical report example may be combined or removed depending on the purpose of your writing. The glossary is necessary only if your audience does not understand any complex terms. It will appear redundant if the paper is distributed among your colleagues or just people proficient in the same field. You have to analyze every part of your work before composing it in order to understand how suitable are the points you include for a certain situation and use a proper format to present them.

The first thing every person who looks through your paper sees is the way you organized it. Therefore, you need to try to make it comfortable to read and retrieve the information from. You can use technical reports’ examples to look up an outline. Also, Pro-Papers' specialists can help you to come up with a structure that will be perfect for your own research. Purchase your paper at Pro-Papers and let our experts show you how to write a good technical report.

WRITE TECHNICAL REPORT WITH PROFESSIONAL HELP

Every person who has ever attended any technical reporting or writing course thinks that he or she is ready to practice in reality. Actually, it does not matter if you have studied it professionally. Learning how to write technical reports will definitely help you with writing, but will certainly not prepare you for all the difficulties you are going to face. Such works are considered the most complicated documents to prepare. They confound even the best specialists who realize that their skills will not be that helpful when writing technical report.

This type of paper requires more than just knowledge in a field but also a deep understanding of relations between all parts of the research process. Therefore, you have to dive into analysis and technical writing. Report assignments will take an extreme amount of time and effort, and you will most likely have to sacrifice your social life to cope with them. However, you may not have much time or desire to spend precious hours working on a huge paper that will cost you most of your nerve cells. That is exactly the right time for us to interfere and save you from this nightmare. Pro-Papers.com is a 24/7 custom report writing service, which is ready to ease your life and take care of the encumbering paperwork. We have a team of credible professionals who are proficient in preparing different kinds of reports. Our experts are always ready to help you with any part of the work or the whole paper. Specify the purpose and target audience, and our writers will tailor your document to all necessary requirements. If required, we will surely find the writer who not only knows how to write a technical report on your topic but also, has already done it previously. Order your paper at Pro-Papers in order to receive a stellar work done by experienced specialists.

BUY GREAT REPORTS AT AFFORDABLE PRICES

There are thousands of people who have brilliant ideas and solutions to the most intricate problems, but only dozens of them are able to put everything on the paper. Sometimes, this is the only way to show your discoveries to the world. However, you do not need to bury your talent under the piles of paper as we are here to document all of your thoughts. Let our professional team assist you in your research and prepare a perfect paper.

We perfectly understand that the report technical writing is hard, and thus, we hire only credible and experienced professionals to work on such tasks. Our team is online daily and nightly to deliver the best works to each of our customers. We will gladly find a perfect technical report writer for your case, and deliver a perfect work in a timely manner. Order your papers at Pro-Papers and receive sterling writings at affordable prices!

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